Step 1 of 16 – file

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

ISO Ref.	13(B)
Issue No.	4
Author	RE
Issue Date	February 2025

Declaration

Please be aware that failure to maintain or achieve compliance within a reasonable timeframe, as determined solely by the D&G Builders and Joiners Ltd Safety Manager, may result in the subcontractor being removed from the D&G Builders and Joiners Ltd database.

Mandatory Requirements: Health, Safety, and Environmental Standards for Contractors and Suppliers.

These are the minimum standards we expect our suppliers and subcontractors to meet. Please ensure you return a signed copy of the “Declaration of Understanding and Compliance” along with your completed pre-qualification questionnaire. Failure to do so will prevent your application from moving forward.

Consent(Required)

I have read and agree to the statement above(Required)

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

Contact Details

Contact Name(Required)

Position(Required)

Email(Required)

Telephone(Required)

Mobile(Required)

Fax

Company Details

Company Name(Required)

Company Address(Required)

Postcode(Required)

Nature of Business / Trade(Required)

Company Website

Company Registration Number(Required)

VAT Registration Number(Required)

UTR Number(Required)

CHAS Registration

CHAS File

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Max. file size: 20 MB.

CHAS Registration(Required)

N/A

Constructionline Registration

Constructionline Document

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Max. file size: 20 MB.

Constructionline Registration(Required)

N/A

SSIP to equivalent standards

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Max. file size: 20 MB.

SSIP to equivalent standards Checkbox(Required)

N/A

Turnover for last three years

2023(Required)

2022(Required)

2021(Required)

Employee Information

Please indicate below the number of staff directly employed this financial year

Management(Required)

Operations(Required)

Supervision(Required)

Other(Required)

Total Staff(Required)

Do you employ additional staff on a subcontract basis?(Required)

Yes

If 'yes', please indicate how you manage these staff?(Required)

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

Recent Projects

Please supply at least three examples of work undertaken within the last three-years.

Project 1 Name(Required)

Client(Required)

Contract Start Date(Required)

MM slash DD slash YYYY

Contract End Date(Required)

MM slash DD slash YYYY

Subcontract Cost (£)(Required)

Project 2 Name(Required)

Client(Required)

Contract Start Date(Required)

MM slash DD slash YYYY

Contract End Date(Required)

MM slash DD slash YYYY

Subcontract Cost (£)(Required)

Project 3 Name

Client

Contract Start Date

MM slash DD slash YYYY

Contract End Date

MM slash DD slash YYYY

Subcontract Cost (£)

Project 4 Name

Client

Contract Start Date

MM slash DD slash YYYY

Contract End Date

MM slash DD slash YYYY

Subcontract Cost (£)

Project 5 Name

Client

Contract Start Date

MM slash DD slash YYYY

Contract End Date

MM slash DD slash YYYY

Subcontract Cost (£)

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

1. Health and Safety Policy

1.1 Please provide a signed and dated copy of your Health and Safety Policy including responsibilities, organisation and arrangements.

Document attached

Health and Safety Policy File

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Max. file size: 20 MB.

Health and Safety Policy N/A(Required)

N/A

If you don't have 5 or more employees please tell us how you manage H&S within your company.

1.2 Is the health and safety advice your company receives internal or external?

Is this Health and saftey advice your company receives internal or external?(Required)

Company Name(Required)

Company Address(Required)

Postcode(Required)

Contact Name(Required)

Contact Telephone(Required)

Contact Email(Required)

Please detail their qualifications or upload a copy of their Curriculum Vitae.

If you have a CV, please upload

CV attached File

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Max. file size: 20 MB.

CV attached N/A(Required)

N/A

1.3 How often is your Health and Safety Policy reviewed?

How often is your Health and Safety Policy reviewed?(Required)

1.4 How often are Health and Safety visits carried out?

How often are Health and Safety visits carried out?(Required)

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

2. Training/Qualifications and Experience (Competency)

2.1 Please provide the number / percentage of people employed that hold a current CSCS card or equivalent.

Number(Required)

Percentage(Required)

2.2 For Site Managers/Supervisors – Provide details of any training / qualifications e.g. CITB Site Management Safety Training Scheme Certification or equivalent.

For Site Managers/Supervisors(Required)

2.3 For Operatives – Provide details of any training / qualifications e.g. NVQ, manual handling, asbestos awareness, PASMA, IPAF.

For Operatives(Required)

If you have a training matrix, please upload

Training Matrix File

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Max. file size: 20 MB.

CV attached N/A(Required)

N/A

2.4 Apprenticeships – Does your company employ apprentices?

Apprentices?(Required)

Yes

If ‘Yes’, please advise apprenticeships trades and numbers.

How many Trades and Numbers(Required)

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

3. Site Specific Requirements

3.1 Specific Risk Assessments are required for each contract, who will complete these?

Name(Required)

Please upload supporting file

Risk Assessment Example File

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Max. file size: 20 MB.

Risk Assessment Example N/A(Required)

N/A

3.2 Specific Method Statements or Procedures are required for each contract, who will complete these?

Name(Required)

Please upload supporting file

Method Statement / Procedures File

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Max. file size: 20 MB.

Method Statement / Procedures N/A(Required)

N/A

3.3 COSHH Assessments may be required for your works carried out with us, who will complete these?

Name(Required)

Please upload supporting file

COSHH File

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Max. file size: 20 MB.

COSHH File N/A(Required)

N/A

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

4. Insurance

4.1 Please provide current copies of the following:

Employer Liability

Employer Liability File

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Max. file size: 20 MB.

Employer Liability N/A(Required)

N/A

Public / Products Liability

Public / Products Liability File

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Max. file size: 20 MB.

Public / Products Liability N/A(Required)

N/A

Contractors All Risk Insurance

Contractors All Risk Insurance File

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Max. file size: 20 MB.

Contractors All Risk Insurance N/A(Required)

N/A

Professional Indemnity Insurance Certificate

Professional Indemnity Insurance Certificate File

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Max. file size: 20 MB.

Professional Indemnity Insurance Certificate N/A(Required)

N/A

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

5. Health and Safety Performance

5.1 Health and Safety Performance – Please complete the following for the past three years.

Fatalities

2023(Required)

2022(Required)

2021(Required)

Specified Injuries

2023(Required)

2022(Required)

2021(Required)

‘Over 7 Day’ Accidents

2023(Required)

2022(Required)

2021(Required)

Please upload further details

Over 7 Day Accident details

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Max. file size: 20 MB.

Dangerous Occurrences and Reportable Diseases

2023(Required)

2022(Required)

2021(Required)

Please upload further details

Dangerous Occurrences and Reportable Diseases

Drop files here or

Max. file size: 20 MB.

Number of staff directly employed by company

2023(Required)

2022(Required)

2021(Required)

Average number of ‘labour only’ Contractors

2023(Required)

2022(Required)

2021(Required)

Accidents involving the self-employed and members of the public*

2023(Required)

2022(Required)

2021(Required)

*Accidents involving non-employees must be recorded seperate

5.2 Has your company or any individual employed by your company been prosecuted or received an improvement / prohibition notice for any breach of health and safety legislation within the past three years?

Health and Safety Breach?(Required)

Yes

If 'Yes', please advise/enclose details of the prosecution, remedial actions and future preventative measures employed.(Required)

Upload supporting documentation

prosecution file

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Max. file size: 20 MB.

Prosecution N/A(Required)

N/A

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

6. Monitoring, Audit and Consultation

6.1 Detail, how you will audit company health and safety performance and how often will this take place?

Detail, how you will audit company health and safety performance and how often will this take place?(Required)

6.2 Detail what arrangements are in place for consulting with your workforce on health and safety matters.

Detail what arrangements are in place for consulting with your workforce on health and safety matters.(Required)

6.3 How is health and safety documentation communicated to your workforce?

How is health and safety documentation communicated to your workforce?(Required)

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

7. Quality

7.1 Please provide a copy of your registration certificate to ISO 9001:2000 OR a quality management statement (signed and dated within the last 12 months).

Document(s) attached

Quality Document File

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Max. file size: 20 MB.

Quality Document N/A(Required)

N/A

If you cannot provide either of these documents, can you confirm you implement quality management controls to this standard.(Required)

Yes

8. Environment

8.1 Please provide a copy of your registration certificate to ISO 14001:2004 OR an Environmental Management Statement (signed and dated within the last 12 months).

Document(s) attached

Environment Document File

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Max. file size: 20 MB.

Environment Document N/A(Required)

N/A

If you cannot provide either of these documents, can you confirm you implement environmental management controls to this standard.(Required)

Yes

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

Legal Documentation

Does the company have an equality, diversity, and inclusion policy?

Equality, diversity, and inclusion policy Yes / No(Required)

Yes

Document(s) attached

Equality, diversity, and inclusion policy File

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Max. file size: 20 MB.

Equality, diversity, and inclusion policy N/A(Required)

N/A

Does the company have a social value policy?

Social Value Policy Yes / No(Required)

Yes

Document(s) attached

Social value policy File

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Max. file size: 20 MB.

Social Value Policy N/A(Required)

N/A

Please describe any recent initiatives your company has undertaken to promote social values.

Please describe any recent initiatives your company has undertaken to promote social values.(Required)

Does the company have a social Modern slavery policy?

Modern Slavery PolicyYes / No(Required)

Yes

Document(s) attached

Social Modern slavery policy File

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Max. file size: 20 MB.

Modern Slavery Policy N/A(Required)

N/A

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

As part of this submission we also require you to complete the:

Contractors Health, Safety & Environmental Standards ISO REF. 13(A)

ISO Ref.	13(A)
Issue No.	2
Author	ET
Issue Date	September 2022

1. Policy

D&G Builders and Joiners Ltd holds Health and Safety as one of its most important values and is committed to ensuring the Health and Safety and Wellbeing of its Employees and those who engage with them on a day-to-day basis. D&G Builders and Joiners Ltd also recognises that Environmental Impacts need to be managed, by themselves and all suppliers and subcontractors. D&G Builders and Joiners Ltd have in place policies and procedures to assist in conducting these operations in a professional and competent manner.

D&G Builders and Joiners Ltd Health and Safety Policy and Environmental Policy are available as separate documents.

Policy Consent(Required)

I have read and agree to the statement above(Required)

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

2. Planning

2.1 Risk Managment

D&G Builders and Joiners Ltd have a clear legal duty to ensure that our Subcontractors works are well planned and managed and therefore all subcontractors Risk Assessments and Method Statements, whether contracted to us or not, shall be subject to our Approval System prior to any works being allowed to commence.

Where Specialist Contractors are engaged D&G Builders and Joiners Ltd may seek to have any Risk Assessments and Method Statement reviewed and verified by a Specialist.

Generic Risk Assessments and Method Statements are common within our industry however they will not be accepted until they are site/task specific. These must be developed by a competent person close to, or experienced in, the activity and submitted to D&G Builders and Joiners Ltd for review and acceptance to ensure that they are suitable and sufficiently detailed for work to proceed. Therefore, they must be submitted to D&G Builders and Joiners Ltd in sufficient time to enable them to be reviewed.

All information must be detailed and should be “suitable and sufficient” in relation to the Risk level.

No work shall be allowed to commence unless D&G Builders and Joiners Ltd have given their approval to the site-specific Risk Assessments and Method Statements. Failure to comply with this requirement will result in a delay to the site operations for which Sub Contractor shall be responsible.

2.1.1. Content Of Risk Assessment And Method Statement

They must cover the entire operation from beginning to end and should address all key Risks and Hazards.

They must clearly state the controls required, in detail, to allow safe completion of works.

They must address specific tasks within the operation, and this may necessitate breaking down the work package into a number of individual elements.

They must be written for the specific benefit of those undertaking the work and the supervisors.

They must include all identified hazards and their control measures.

Finally, they must be clear, concise and include sketches or photographs where possible to aid clear communication and understanding of the individual steps that are to be followed.

2.1.2. Review And Approval Of Risk Assessments And Method Statement

Subcontractor generated Risk Assessments/Method Statements should be reviewed and accepted by the Subcontractor in conjunction with D&G Builders and Joiners Ltd.’s Site Manager and H&S Consultant. For High-Risk activities or unusual works these must be passed to the allocated D&G Builders and Joiners Ltd SHEQ Manager for review and acceptance.

The names and roles of persons reviewing and accepting Risk Assessment / Method Statement documentation must be clearly stated including the date upon which it was undertaken.

Anyone accepting Method Statements must reject poor submissions and should endeavour to use the comments they make as a learning aid to encourage improvements.

This process shall be in accordance with the following steps.

2.1.3. Outline Risk Assessment And Method Statement Acceptance

Subcontractors are required to submit Outline Risk Assessments and Method Statements prior to a subcontract order being placed. This should provide basic detail of steps that will be taken to carry out the works safely.

Upon acceptance of the subcontractors Outline Risk Assessments and Method Statements the subcontract order will be progressed and issued.

The issue of a subcontract order will result in the subcontractor being invited to attend a Site Pre-Start Meeting.

2.1.4. Prior To Work Commencing

Site Specific Risk Assessments and Method Statements are required prior to any works being undertaken. These must be job specific, detailed and address all issues i.e., Interface with public, other subcontractors, plant /machinery being used etc.

These must be submitted at least 1 week before the Subcontractor is due to commence on site to enable time for the D&G Builders and Joiners Ltd Site Management to review and accept the proposed system of work. Once these are accepted the subcontractor can attend site in order to brief their operatives on the methodology to be used prior to commencing the works.

The accepted Risk Assessments and Method Statements are to be derived from the Outline Risk Assessments and Method Statements previously accepted thus ensuring that a thorough and continuous acceptance process is maintained.

2.1.5. Briefing Of Risk Assessment And Method Statements

A briefing on the accepted Risk Assessments and Method Statements must be undertaken by the Sub Contractors Supervisor. The delivery of this must allow for issues such as competence, experience and language skills, to ensure there is a true understanding of the accepted work method.

These briefings shall be carried out after the Site induction and it is a mandatory requirement for all attendees to sign the Briefing Register to confirm that they have read and understood the accepted work method and that they will adhere to it.

A refresher briefing may be required for works that have programmes that extend over a period of 2 months. These refresher briefings shall be the responsibility of the Sub Contractors Supervisor.

2.1.6. During The Works

When works are being carried out on site the accepted Risk Assessments and Method Statements must be adhered to. These shall be monitored by both the Subcontractor Supervisor and D&G Builders and Joiners Ltd Site Management. If it is found that works are not being carried out in accordance with these accepted documents the work will be stopped immediately.

If due to programme changes etc. a change is required to the accepted Risk Assessments and/or Method Statements then works shall stop until a new assessment, and/or statement has been drafted by the subcontractor, has been reviewed and accepted by D&G Builders and Joiners Ltd Site Management and has been briefed to the operatives involved in the work.

2.2. Personal Protective Equipment (PPE)

All personnel working on site must wear the appropriate PPE as dictated by the Risk Assessment. As a minimum D&G Builders and Joiners Ltd.’s requirements are for:

Safety Helmet – EN397
Safety Boots (incorporating steel toe cap and mid sole protection) – EN 345
Hi Visibility Jack or Vest – EN471 (Yellow for general purpose and orange for slingers/signaller)

D&G Builders and Joiners Ltd operate a Minimum Dress Code of fully sleeved T Shirt/Shirt and Long trousers (no shorts or cut off tops)

2.3. Permit To Work

Permits to work are required for the following:

Hot Works
Excavations
Confined Spaces
Pressure Testing
Work on live Electrical Systems
Restricted Access Areas

Work shall be undertaken only when D&G Builders and Joiners Ltd have issued a permit to work. These shall be issued daily by D&G Builders and Joiners Ltd.’s Site Management and need to be returned and signed off at end of each shift.

2.4. Control Of Substances Hazardous To Health (COSHH)

Any work involving the use of substances that are hazardous to health must not commence until an Assessment of the Materials/Substances to be used is undertaken and has been briefed to all operatives involved in the task.

2.5. Temporary Works

All subcontractors are required to demonstrate that any temporary works being undertaken by them are capable of performing the duties required.

Design information, including calculations, must be supplied to D&G Builders and Joiners Ltd in sufficient time to allow checking / approval as otherwise the work will not be allowed to commence.

Planning consent(Required)

I have read and agree to the statement above(Required)

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

Contractors Health, Safety & Environmental Standards ISO REF. 13(A) (Cont.)

3. Organisation And Resource

3.1. Introduction

All operatives working on site must be inducted to site by D&G Builders and Joiners Ltd.’s Site Management. The time and location of these inductions will be outlined by the Site Manager at the Pre-Start Meeting.

Anyone turning up to site outside of these times will be turned away from site.

Visitors also need to be inducted to the site and when undertaking any further visits, and prior to entering the site, they must ensure they are briefed on activities that are being undertaken that day.

3.2. Training

3.2.1. CSCS

All operatives and visitors must produce a valid CSCS Card at induction.
Any operative who fails to produce a valid CSCS shall be refused access to site.
Any visitor who fails to produce CSCS Card must be accompanied at all times whilst on site.

3.2.2 Management/Supervisors

Subcontractors must provide full time trade supervision of their works. The competence and number of supervisors must be agreed at the prestart meeting.

If upon commencement a supervisor is not present the works will not be allowed to start. A qualified First Aider must be included in the work gang. The Supervisor should be trained to Site Supervisor’s Safety Training Scheme (SSSTS) level as a minimum.

3.2.3. Other

Prior to commencing any work involving:

Plant (Construction Plant Competence Scheme [CPCS] or National Plant Operators Registration Scheme [NPORS])
Machinery
Specialised Activities

Operatives must produce proof of their competency to D&G Builders and Joiners Ltd Site Management.

4. Communication

The following meetings are to be attended by a representative of the subcontractor:

Site Pre-Start Meeting
Progress Meeting
Monthly Site Safety Meeting – this shall be held on site.
Times and dates shall be advised by Site Manager.

4.1 Toolbox Talks

Subcontractors must undertake regular Toolbox Talks with their operatives and copies of the Toolbox Talk and the signed attendance sheet must be provided to D&G Builders and Joiners Ltd.’s Site Management. It is the responsibility of all subcontractors/suppliers to convey to their employees who are working on a project, relevant good practices, measures in dealing with their environmental impacts and to make sure they are informed of the measures that need to be implemented, and adopted, on that site.

4.2 Non-English speakers

Where non-English speakers are used the subcontractor or supplier must make suitable arrangements for supervisors or interpreters who can relay information and instruction in a manner appropriate with the risk.

Organisation And Resource Consent(Required)

I have read and agree to the statement above(Required)

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

Contractors Health, Safety & Environmental Standards ISO REF. 13(A) (Cont.)

5. Operational Control

5.1 Lifting Plans

Where the subcontractors’ scope of work includes lifting operations a site-specific lifting plan must be submitted to D&G Builders and Joiners Ltd Site Management for approval prior to works being undertaken.

This must include details of the lifting appliances and accessories being used together with proof of competency of the personnel involved.

5.2 Fire Prevention Detection and Emergency Procedures

Each subcontractor is required to provide suitable and sufficient resources to comply with the requirements of site Fire and Emergency Plan, including manpower, equipment, training, monitoring and advice.

A copy of the site Fire and Emergency Plan is available from the Site Manager.

6. Performance Measurement and Monitoring

6.1 Near Miss Reporting

All Near Miss incidents should be reported to D&G Builders and Joiners Ltd.’s Site Management.

6.2 Accidents

All Accidents, however minor, must be reported to D&G Builders and Joiners Ltd.’s Site Management immediately. All reportable injuries, diseases or dangerous occurrence information must be reported to HSE directly by the Subcontractor.

Subcontractors are also required to provide the following information to D&G Builders and Joiners Ltd.’s Site Management.

Copy of the Accident Report
Copies of statements from any witness and, where possible, the injured party
The results of any Accident Investigation
Corrective Action taken by Contractor
Copy of F2508

6.3 Environmental Incidents

All incidents must be reported to D&G Builders and Joiners Ltd.’s Site Management and where a report is needed it is the responsibility of the person involved in an incident to co-operate and complete all details as required by D&G Builders and Joiners Ltd.’s Site Manager.

6.4 Inspections

6.4.1 Statutory Inspections

Where subcontractors are using:

Plant
Excavations
Working platforms (Mobile Access Tower, Scaffolding etc)
Lifting appliances (LOLER)

They have a duty to carry out these inspections on a regular basis and provide copies to D&G Builders and Joiners Ltd.’s Site Management immediately after they have been carried out.

6.4.2 Workplace Inspections

All subcontractors are required to carry out regular workplace inspections. The frequency shall be agreed at the Pre-Start Meeting. Copies of the inspection reports are to be provided to D&G Builders and Joiners Ltd Site Management as soon as possible following each inspection.

6.5 Disciplinary Procedure

Where a subcontractor’s operative is found to have breached the Site Safety Rules, or has engaged in any unsafe act, the operative shall be requested to leave workface and wait within the compound. The Subcontractors Contract Manager/Director shall be contacted and be advised of the situation and will be requested to attend site. It shall then be up to the Subcontractor to address the issue with their employee and seek D&G Builders and Joiners Ltd.’s Site Managements approval to allow the operative to return to work.

6.6 Site Rules

6.6.1 Safety, Health & Environmental Standards for Subcontractors

Specific site safety rules may change following consultation with project consultants and they will also be continually developed after consultation, however the D&G BUILDERS AND JOINERS LTD – Safety, Health & Environmental Standards and site rules for Subcontractors applies to All Persons on Site, these will be issued upon an order being place, copies are available on request.

Safety Inductions must be satisfactorily completed by all persons before starting work or entering the site.

Operational Control Consent(Required)

I have read and agree to the statement above(Required)

Sub-Contractor Pre-Qualification Questionnaire – Competence Assessment

Declaration

We hereby confirm that the information given in this questionnaire is correct and undertake to inform you should the policy cover lapse or alter materially.

Copies of the following insurance certificates* (where appropriate) were supplied.

Employer Liability(Required)

Yes

N/A

Public / Products Liability(Required)

Yes

N/A

Contract Works Insurance(Required)

Yes

N/A

Professional Indemnity Insurance Certificates(Required)

Yes

N/A

I hearby confirm that::

Read Contractors Health, Safety and Environmental Standards Consent ISO REF. 13(A)(Required)

I have read and understand the “Contractors Health, Safety and Environmental Standards ISO REF. 13(A)”.(Required)

Comply Contractors Health, Safety and Environmental Standards Consent ISO REF. 13(A)(Required)

I shall comply with all requirements of the “Contractors Health, Safety and Environmental Standards ISO REF. 13(A)”.(Required)

For the behalf of:

Company Name(Required)

Name(Required)

Position(Required)

Signature(Required)